Preparing the correct documentation is a critical first step for a successful company registration in SHAMS (Sharjah Media City). Having your paperwork in order streamlines the application process, preventing unnecessary delays.
This checklist outlines the essential documents you will need to gather to ensure a smooth and efficient setup for your new media or creative business.
Passport copies of shareholders:
Clear and valid passport copies of all shareholders are essential for a SHAMS business setup. These documents confirm the identities of owners and support the application for trade licenses and visas. Passport copies should be legible and up to date to avoid delays in verification.
Visa copies:
If shareholders or managers hold existing UAE visas, copies should be included in the application. This helps establish residency status and eligibility for licensing. Visa documents should reflect current information and match identification records.
No objection certificate (NOC):
A No Objection Certificate from current sponsors may be necessary for shareholders holding UAE visas under other employers. This certificate confirms that the individual is permitted to participate in a business setup within Shams Free Zone. Accurate and signed NOCs prevent legal complications during registration.
Proof of residence:
A utility bill, tenancy contract, or other official documents can act as proof of residence. This documentation links shareholders and managers to their UAE addresses, supporting legal and administrative procedures. Proof of residence should be recent and valid.
Company memorandum and articles of association:
The Memorandum and Articles of Association define the structure, ownership, and operational rules of the company. These documents provide legal clarity for shareholder responsibilities and governance. Drafting them accurately and submitting them correctly helps in obtaining approval from Shams authorities.
Bank reference letter or financial statements:
Some businesses may be asked to provide a bank reference letter or proof of financial stability. These documents demonstrate the company’s ability to operate and manage finances. A clear record of transactions or financial statements supports credibility during the setup process.
Lease agreement or office proof:
A valid office or facility within Shams Free Zone is necessary for licensing. A tenancy contract or proof of ownership establishes that the business has a physical address that complies with regulatory requirements. Office documentation should be current and legally recognised. For certain business activities, professional certifications, permits, or approvals from relevant authorities may be also necessary.